OneNote
Is it 12:30 or 3:30? If so, please click here:
Meeting does not exist: 89954184486.
Please be sure to complete the attendance form.
OneNote is the note-taking software offered by Microsoft. Although it has been around since 2003, it only became a mainstream software later in time. Thanks to its advanced functionalities and integration with other Microsoft products, OneNote has become one of the leading note taking Software available.
Elements of OneNote
OneNote is divided into three key areas: Notebooks, Sections, and Pages.
- A Notebook is similar to a physical notebook and is used to group related information, for example, a notebook per project.
- Sections are used to group information together within the Notebook, for example, a section for weekly team meetings and a section for stakeholder feedback.
- Add content to Pages within each section. Unlike a physical notebook, you can add different types of content in any layout you like to the same page.
The ribbon will vary by version, with OneNote offering more functionality than OneNote for Windows.
Let’s see how to create and use a Notebook using OneNote and OneNote for Windows 10.
4 Ways to Get Started with OneNote
1. Create a Notebook
Open the relevant version of OneNote and click on the name of the notebook you are currently using.
This opens a list of recently accessed notebooks and the option to ‘Add Notebook’.
When using OneNote, you will need to select a location before saving.
2. Add Sections
Add sections to your notebook using the ‘add button’ on the navigation tab.
Name the section. If you need to rename, delete or move the section, just right-click on the section tab.
Add sections to your notebook using the add button, found on the left-hand side. Name and re-name the section as needed.
In both versions, you can drag and drop Sections to re-order content as needed.
3. Create Pages
Whether you are using OneNote or OneNote for Windows, the process for adding a page is identical to creating a section.
With pages in place, add, move, rename, and delete pages as needed. You can also group content by creating subpages, which improves navigation.
Simply right-click on the selected page and select ‘make subpage’.
4. Add Content
Depending on your version, there are several ways to add content to your notebook:
- Type or write using a stylus
- Record audio and video
- Capture screenshots
- Embed files
- Copy text from a picture or a file.
Let’s take a look at the various options in OneNote.
Add and Format Content
Firstly, make your content easy to read using the format options on the Home tab on the ribbon.
Next, enrich your content with the Insert tab. Embed files, incorporate Excel spreadsheets, add pictures, or record video and audio.
These features are particularly useful for remote teams working in different time zones. Team members can add more context to project tasks and easily share feedback with their colleagues.
OneNote also offers the following tabs for managing content:
- Draw: Use for drawing and sketching notes.
- History: Track access, view recent edits, and restore deleted files.
- Review: Check your spelling and grammar, and set a password to protect the file. Users can also translate content into any language supported by Microsoft Translator, a useful capability for distributed teams.
- View: Use View to set up the page for your preferences including background color, grid lines, and size. Create a docked window to use the page side-by-side with another document or web browser.
If you are using OneNote to document meetings, add key information such as time, participants, and the content of the invitation to a page with ‘Meeting Details’. This is a quick way to record the context of the meeting for later reference.
You’ll find ‘Meeting Details’ under the ‘Home’ tab in OneNote or the ‘Insert’ tab in OneNote.
Quick Notes
Quick Notes are similar to sticky notes. Use this feature to jot ideas and sort later.
When OneNote is running, use the ‘Quick Note’ option on the View tab to add your note.
If OneNote is not open, use the keyboard shortcut ‘Windows + N’ to open a new note window. Enter and format the content as needed; the note will be added to the ‘QuickNotes’ section of your notebook.
OneNote Clipper
OneNote Clipper is a browser extension that quickly captures any webpage in OneNote.
Clip the entire page, copy as an article, bookmark a web page, or take a screenshot of a section The note is saved to the relevant notebook for later reference.
OneNote Templates
‘Page Templates’ are a handy way to structure content quickly in OneNote. Options include project outlines, to-do lists, and meeting agendas.
Share Your Work
Contributors can edit and update the notebook in real-time, which is a fantastic resource for distributed project teams.
Before sharing a Notebook, the file should be stored in OneDrive.
Access ‘Share’ options under ‘File’. Here, you can set permissions (edit or view), share via email or link, or share with meeting attendees.
In this area, you’ll see who has access to your Notebook. To stop sharing the content, right-click on the relevant individual.
Update their permissions or remove the user completely.
Share an entire notebook with other people and allow each invited notebook participant to view or fully edit your notes.
You can control access to the content by setting an expiration date on the link or by adding a password.
If your notebook is stored in your personal OneDrive account, you can also share a static snapshot of any single page of notes.
Please complete this attendance form.